The Company Logo :
For the company logo to appear on the each screen, it must be saved in the format of a .jpg file and be copied to the file logo.jpg in the companies/Your Company Name/ directory. webERP allows for multiple companies to be accessed using the same scripts which each company's configuration stored in the database.The name of the company database has a directory under the directory companies under the webERP root directory.
The logo needs to have read permissions for the user that the web server is running as (often the user "nobody" for apache on linux). Permissions issues are of course a none issue under windows installations.
The Chart Of Accounts :
A default chart of accounts is set up. However, in most cases the company will wish to adopt the chart of accounts it has used traditionally.
Chart of accounts maintenance :
Deletion of accounts and Adding of new accounts is done from the General Ledger tab. This would be a starting point for data input of a new system. Where the GL integration features are to be used, setting up the chart of accounts will be a necessary first step.
Once a general ledger account has a posting to it then it will not be allowed to be deleted.
In the General Ledger there is a hierarchy of Account Section > Account Group > GL Account.
General ledger accounts - the chart of accounts, Account Groups and Account Sections can be added or modified from General Ledger - Maintenance.
It is important to get the chart of accounts right before entries are made which make it difficult to modify the chart. You can't delete accounts with postings made to them.
Company Parameters :
Company parameters need to be set correctly from the company set up screen. Most of these parameters are self -explanatory. Company name, company number, postal address, physical address etc. Also, telephone numbers and the default home currency of the business.
If the default currency is not already set up, then from the main menu system set up tab, the link to the currency maintenance form allows new currencies to be defined and for default rates to be updated. The company record also provides a convenient place to store default GL codes for: Debtors Control GL Account: Creditors Control GL Account: Payroll Net Pay Clearing GL Account: Goods Received Clearing GL Account: Retained Earning Clearing GL Account: Freight Re-charged GL Account: Exchange Variances GL Account: Sales Exchange Variances GL Account: Purchases Exchange Variances GL Account: Payment Discount GL Account:
The company record also records the GL integration set up:
Create GL entries for accounts receivable transactions.
Create GL entries for accounts payable transactions.
Create GL entries for stock transactions (at standard cost).
Notice that the stock GL integration is a separate flag. If GL integration of accounts receivable is set to yes, then GL journals are created for invoices and credits to sales and debtors but not for cost of sales and stock.
For the later integration this requires that the GL entries for stock transactions be set to yes also. For GL integration at the sales level the posting codes for sales for a specific sales type, sales area and stock category need to be defined from Setup > Sales GL Interface Postings.
For Stock GL integration then the cost of sales posting codes for a specific sales type, sales area and stock catgeory also need to be set up from Setup > COGS GL Interface Postings (COGS = Cost Of Goods Sold). If appropriate GL codes are not specified the system will automatically create a new GL account number 1 for the postings to be made to. If you have this account keep appearing then this is a good sign that default posting codes are not created.
