HOWTO Allocate payments to Invoices
webERP keeps track of supplier invoices that you have received, and keeps track of payments you have sent out.
webERP understands that a payment was made to a certain supplier, But...
webERP does not automatically know that a certain payment is allocated to a specific invoice.
You could, for instance, send a cheque to pay two invoices at once, or maybe just make a part payment on an invoice, you could even send too much money to cover future invoices.
The webERP administrator must periodically (the period is up to you), allocate, the payments made, to the invoices received.
You do this via the Supplier Allocations menu, under the Payables tab.
The method is to choose a payment, choose an invoice, and type in the amount paid that you wish to allocate, to that invoice.
As you allocate funds paid out, the system updates the General Ledger with any currency differences between the invoice and the payment, and writes the difference off to keep the ledger in balance.
After you have allocated all outstanding amounts, there is nothing more to do.
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